Complete Course Registration Software
Some non-profit organizations extend their mission to the community by offering instruction to improve knowledge in different fields. Sumac Course Registration provides your staff with the functionality needed to manage and track prerequisites, attendance, calendars, grades, class sizes and course lists, eliminating the tedium of processing piles of paperwork.
Sumac has a cloud service that allows you to share and update donor data from anywhere there is an Internet connection. No more need to email lists back and forth. Staff and volunteers can access the same database at the same time from anywhere, so everyone always has the most up-to-date data.
Sumac makes it easy to define courses and sessions, including detailed syllabus description, location, date and time, prerequisites, grade level, and credit types for each course. You can also specify student and course grade levels, preventing applicants from selecting inappropriate courses, and enforce the maximum number of students allowed in each course by locking courses for which registrations are no longer permitted.
Unlike other systems that have standard fields that you cannot alter, Sumac gives you complete flexibility to define what course information is important to your organization. In a few minutes you can define any kind of data entry fields, and organize them into tabs, to track specific types of courses, final outcomes of interest, and the details of the courses themselves.
With Sumac, you can place your course catalog on your website and allow students to sign up online, to help automate registration and payment. You can even attach extras like safety equipment, materials, and text books for a course for purchase during checkout.
When a student signs up, an email confirmation is automatically sent to the student, and payments are made directly to your bank account. If a registration requires a form to be filled – perhaps a food allergy or waiver – the form can be filled out on your website too, with all the relevant information being stored in your Sumac database.
Record and track attendance at classes and report by class and student. You can also record and track marks for each assignment, test and exam. Sumac can even calculate a final grade based on weighted marks throughout the course.
Sumac comes with hundreds of built-in reports, so if you need to see enrolment statistics, course status, wait list, orders, payments, payment status and more, you have the tools at your fingertips.
Students, or their parents, can view their own financial and academic situation with a couple of clicks on your website.
In addition, Sumac supports ad hoc reporting so you can quickly and easily create custom, one-off reports, or export data to other programs.
With Sumac, you can print all the things you need for students, including certificates, sign-in sheets, name tags, table tents, badges, and mailing labels.
If you need to mail out certificates or personalized letters to students telling them about the deadline to register, Sumac makes it easy! Create your own letter templates with custom formats, fonts and logos, personalized text and mail-merged data like name, address and membership information. Sumac can even merge in conditional text, for example, to include a special greeting to first year students.
Sumac comes with built-in broadcast email so you can send thousands of personalized emails in just a few clicks without using a separate application. If you already use external email services, like Constant Contact, Sumac integrates seamlessly.
Sumac Course Registration integrates directly with the basic CRM and all other pieces of Sumac. Since there is often overlap – for example, students are especially good prospects for donations – it’s useful to have all your constituents in one place in order to see the full scope of their involvement with your organization. Having everything integrated into one database also lets you avoid having to synchronize information between multiple systems, or figure out where to look for which data.