Complete Collection Management Software
Sumac Collection Management is an extraordinarily powerful tool for managing any number of distinct collections of artifacts or archival documents. It can manage your media library, relating media objects (e.g. photos, movies) to collection objects.
Sumac delivers an impressive return on investment by integrating all aspects of your organization’s communications, members and volunteers, donations, reminders, and collection management needs in one innovative and intuitive package.
Share and Update Tour Data Wherever You Are
Sumac has a cloud service that allows you to share and update donor data from anywhere there is an Internet connection. No more need to email lists back and forth. Staff and volunteers can access the same database at the same time from anywhere, so everyone always has the most up-to-date data.
An All-in-one Solution
Many museums run one system for managing their members, another for fundraising, a third for collection management, and sometimes a fourth for ticketing or sales or volunteers. Sumac integrates all these functions to cost-effectively provide a complete solution for your organization.
Manage Multiple Archival or Artifact Collections
Simultaneously manage multiple collections of artifacts or archival materials. Any object can simultaneously be in multiple collections.
Create Detailed Descriptions of Collection Objects
Record any number of numeric attributes (e.g. weight, density, length, opacity), non-numeric attributes, and physical attributes (e.g. material, condition) for each object. Track any number of dynamically-updated and dated information like conservation actions, insurance actions, locations, and provenance information, for any object. Record unlimited rich text notes with each object.
Classify objects using your own schemas, Nomenclature 3.0 (built-in), or both at once.
Manage Media Associated With Objects
Connect any number of electronic documents to each object. View them instantly within Sumac or open them using the default program on your computer. Automatically and instantly convert any image file to a thumbnail.
Simple Drag and Drop Functionality
Prepare lists of objects for special exhibitions by dragging them from one window to another.
Keeping In Touch
Need to stay in touch with contacts, donors, or volunteers? Sumac lets you create your own templates with custom formats, fonts and logos, personalized text and mail-merged data like name, address and recent activity. Sumac can even generate and include conditional text, for example, to include a special greeting to people who attended a specific event.
Built-in Email Marketing
Sumac comes with built-in broadcast email so you can send thousands of personalized emails in just a few clicks without using a separate application. If you already use external email services, like Constant Contact, Sumac integrates seamlessly.
Customize Your Database
Unlike other systems that have standard fields that you cannot alter, Sumac gives you complete flexibility to track the data you need for your organization. In a few minutes, change the names of fields, add your own, or customize drop down menus to include the data you need for your organization. No IT staff required!
You can do this all with the Basic CRM and the Collection Management Add-on.
Get Started Today!